Ostendis Evaloo™

The evaluation of an Applicant Management System can be a very complex process. Depending on how far the degree of digitization of your company or the HR department has progressed, more or less questions arise. .

We are happy to help you clarify your needs with the Ostendis Applicantmanagement-Evaluation-Tool «Evaloo™». We have already put together the most common and most important questions for you, which saves a lot of time and effort. .

We recommend the following procedure to reach your goal as easily and efficiently as possible, the optimal selection of software for your applicant management process:

Read through functions and free text questions

It is best to read the questionnaire at the beginning to get an overview. The questions are divided into categories that you can show / hide.

Hide unnecessary functions and free text questions

You can hide questions or functions that are irrelevant to you right from the start (checkbox below the question number). This means that both you and the providers of E-Recruiting solutions that you want to include in the process can concentrate on the crucial questions. You can of course hide hidden questions at any time so that you can see them again later and, if necessary, still include them in the evaluation.

Formulate further own functions and free text questions

If you are missing certain functions or questions, you can add them yourself under point 11. You can also define your own questions in free text form in sections 12./13 (costs) and 14. (comments). These questions can then be answered later by the E-Recruiting solution providers.

Determine the utility and relevance of the functions

Now go through the predefined and your own questions again and determine their usefulness and relevance. Based on our experience, we have already suggested weighting the predefined questions. However, you should check these and adapt them to your circumstances: In terms of value in use, determine which time and cost savings a function has for your company. You can find the different levels and their number of points for weighting in the tool tip next to the column heading "Usage value" (info symbol). :

• NONE (0)
• Low (1)
• Medium (3)
• HIGH (5)

With relevance, determine how important a function is for your company or for mapping your processes. The different levels and their number of points for weighting can be found in the tool tip next to the "Relevance" column heading (info symbol). :

• NONE (0)
• Could (1)
• Should (3)
• NEED (5)

Enter software provider

In addition to Ostendis, you can also include 4 other providers in the evaluation with Evaloo ™ (column providers 2 - 5). Click on the edit symbol (pen) next to the column heading "Provider x" and adapt the name of the provider for the corresponding column.

Invite software provider (E-Mail will be sent)

Once you have formulated all the questions, defined the weighting and defined the providers you would like to include in the evaluation, you can now invite the individual providers to answer the questions directly online.

Click on the edit symbol (pen) next to the column heading «Provider x» and send the provider an invitation directly from the Ostendis Evaloo™.

An automatic E-Mail will be sent to the provider E-Mail address, asking you to fill out the questionnaire using the link contained in the E-Mail. You also determine when the provider has time to process the questionnaire. Don't forget to send an invitation to Ostendis if you want to include this e-recruiting solution in the evaluation. The email address is already filled in.

Software provider answers questions

The software provider now sees the catalog of questions you have compiled, without weighting the questions. He can now answer the individual questions about the requirements using the following options. The number of points in brackets is required for the evaluation (see below): /p>

• NO(0)
• Planned (1)
• Sometimes (2)
• YES (3)

The provider can make a comment on any question. Questions, e.g. the costs are not answered by selecting an answer, but only by free text. The provider can access the questionnaire and his answers at any time via the link sent to him. After the time specified by you when the invitation expired, access by the provider is no longer possible.

Software provider completes answer

If the provider has answered your questions, they must complete the process using the corresponding function. From this point on, they will no longer be able to see or change the questions. You will receive an E-Mail as soon as the provider has completed the answer. From this point on, you can then see the provider's answers.

If you find that the provider needs to process the questionnaire again, simply send them an invitation again and adjust the processing time accordingly. This means that the provider has access to the questions again and can change and, if necessary, clarify their answers.

Evaluate the answers

If all providers have answered the questions, you can now deal in detail with the answers and find out the preferred provider. Of course, the automatically calculated score, which results from the weighting and the answer of the provider for each question, also helps you. Of course, the free text questions in particular point 12./13. (Costs) are taken into account.

Ostendis E-Recruiting process and evaluation advice

We are happy to assist you with our years of experience in software evaluation - both in technical and technical questions. We can also give you professional advice on data protection and optimal design of the recruitment process.

We charge this service after prior agreement at CHF 180.- / hour.

If you choose the Ostendis E-Recruiting solution, we will waive 50% of the consulting costs. Simply contact our E-Recruiting specialists for a no-obligation discussion directly:

Tanja Suter, tanja.suter@ostendis.com, +41 62 511 20 86
Philippe Moser, philippe.moser@ostendis.com, +41 62 511 20 81

We look forward to supporting you with Ostendis Evaloo™ and wish you every success in evaluating the most suitable E-Recruiting system for you!

Your Ostendis team!